Human Resources Administrator

Imperial Dade, a leading North American distributor, has a Human Resources Administrator role available in Jersey City, NJ! Our HR Department has an exciting opportunity for an HR Administrator who is interested in being a part of a dynamic environment, wants to grow and development as an HR professional.  Reporting to the Regional HR Manager, the Human Resources Administrator will be responsible for day-to-day HR administration, maintain HR records and employee files, while assisting in various HR projects, as needed.

The schedule for this position is Monday - Friday, 8:00 am - 5:00 pm.

Pay rate: $30.00/hour.

Imperial Dade is the leading independently owned and operated distributor of foodservice packaging and janitorial supplies in North America. As a provider of customized supply chain solutions, we serve customers in many business-to-business market segments including restaurants, grocery stores, healthcare, sports and entertainment, and cruise lines. Founded in 1935 and headquartered in New Jersey, Imperial Dade serves as a mission-critical partner to more than 120,000 customers through our footprint of 130+ branches.

**All correspondence will come directly from Imperial Dade and not a personal email address.*

You will:

• Oversee the timely review and editing of employee timecards on a weekly and biweekly basis to ensure accuracy and improve payroll efficiency.
• Oversee the attendance point system by recording attendance violations and preparing disciplinary action forms weekly for union and non-union employees.
• Assist in the creation of onboarding packets and facilitate orientation for new employees
• Assist with updating union vacation requests in Excel
• Manage key clerical, data entry, and administrative tasks effectively by responding to phone calls, emails, and in-person inquiries. Handle document preparation for scanning, copying, and ensure timely uploads to the shared drive or distribution to the operations team.
• Maintains accurate and up-to-date employee files, records, and documentation, including employee personnel files, driver qualification files, termination forms, employee processing forms, and coaching notices.
• Conducts regular audits of HR files and records to ensure that all necessary documents are gathered and organized efficiently.
• Assist departmental managers and employees with routine inquiries and day-to-day questions; refer more complex issues to senior-level HR staff or management.
• Liaise with departments like payroll, benefits, and talent acquisition to improve workflow efficiency and ensure a smooth process.
• Assists in the effective planning and execution of special events, including activities that celebrate and recognize employee achievements..
• Support project-based work
• Perform other duties as assigned.

You have:

• Bilingual (Spanish/English) required
• 2+ years of human resources experience required.
• 2+ years of experience with MS Office, including solid knowledge of Excel.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications.
• Excellent organizational skills, attention to detail, and verbal/written communication skills.
• Warehouse/union experience preferred
• Experience in ADP Workforce Now and ADP eTIME preferred
• Knowledge of state and federal laws for reporting
• You are adaptable, collaborative, and excited to join a growing company.

We offer a dynamic environment for our more than 7,500 employees to work, learn, and grow professionally. We value our people and strive to create rewarding career opportunities by offering competitive salaries and benefits (medical, dental, vision), a 401(k) program with company match, life insurance, a generous paid time off package, educational reimbursement, paid family leave, and adoption assistance. We are excited to invite talented individuals with a passion for excellence to join our team.

Imperial Dade is an EEO Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history, or genetic information, political affiliation, military service, or other non-merit-based factors.

Our company is a Fair Chance employer, committed to providing opportunities for qualified individuals with past justice system involvement. We believe in assessing candidates based on their skills and experience. A conditional offer of employment will be contingent upon the successful completion of a background check, consistent with applicable federal, state, and local laws.